Skip to Main Content

Depositing to the DukeSpace Repository

A guide to sharing scholarly works and student theses and dissertations openly at Duke University.

Frequently Asked Questions about using DukeSpace for student work

For scholarly publications, see the questions about depositing scholarly works.

 I submitted the incorrect version of my Master's Project to DukeSpace. How do I replace it?

Replacing a deposited item is typically reserved for correcting factual errors, or situations where sensitive information was inadvertently disclosed. We discourage replacing an item for typographical or formatting errors. Because new items must be reviewed to ensure the integrity of the content, library staff refer all requests to the author’s program administrator. 

The steps are as follows:

  1. You submit request to your program administrator. 
  2. The program administrator reviews the item and verifies the updates made.
  3. The program administrator sends Repository Services staff notification of approval, including a brief summary of the changes that were made.
  4. Library staff deaccession/tombstone the old item, create a new record in DukeSpace, and send you an email with the new item handle.

 How do I update the landing page information associated with my work?

Please carefully review the information you've provided prior to completing your submission. To make changes after submission, please email repositoryhelp@duke.edu.

  I need to make changes to the content of the paper I submitted. How do I do that?

Replacing a deposited item is typically reserved for correcting factual errors, or situations where sensitive information was inadvertently disclosed. We discourage replacing an item for typographical or formatting errors. Because new items must be reviewed to ensure the integrity of the content, library staff refer all requests to the author’s program administrator. 

The steps are as follows:

  1. You submit request to your program administrator. 
  2. The program administrator reviews the item and verifies the updates made.
  3. The program administrator sends Repository Services staff notification of approval, including a brief summary of the changes that were made.
  4. Library staff deaccession/tombstone the old item, create a new record in DukeSpace, and send you an email with the new item handle.

 How do I request an embargo extension on an item in DukeSpace?

Students who completed a thesis or dissertation through the Graduate School must receive support from their advisor and then contact dean.klingensmith@duke.edu and gradacademics@duke.edu with their request.

Students who completed a Master's Project should contact their program administrator. Once approved, the request must be submitted to repositoryhelp@duke.edu by the program administrator; requests submitted by students cannot be completed.

Embargoes are not offered for undergraduate honors theses.

To provide adequate processing time, extension requests should be made at least 6 weeks in advance of your embargo expiration.

 How do I submit a request to withdraw/deaccession my work?

Once deposited, papers cannot be withdrawn except under extraordinary circumstances, such as plagiarism. Please see the Libraries' Deaccession and DMCA Takedown Policy for more information.

  I worked on a project with multiple coauthors. Does each author need to submit a copy of the finished work?

Only one author needs to submit their finished work to DukeSpace. The submission form has an option to list multiple authors and advisors.

  My advisor told me to deposit my undergraduate honors thesis in DukeSpace, but when I log in I don’t see any collections in the dropdown menu. What should I do?

Please contact your school administrator to submit your name and NetID for a DukeSpace account. If you are working on a submission after your graduation date please contact repositoryhelp@duke.edu for assistance.

  I am a program administrator and wish for my students to have access to deposit their finished work to DukeSpace. How do I do this?

For undergraduate departments, please visit the section for program administrators at the bottom of this page. For master's projects, see the section for program administrators on the Master's Project page. For other questions, please contact repositoryhelp@duke.edu.

  I found a typo or correction I want to make in the copy of my work I submitted. Can I change this?

Replacing a deposited item is typically reserved for correcting factual errors, or situations where sensitive information was inadvertently disclosed. We discourage replacing an item for typographical or formatting errors. Because new items must be reviewed to ensure the integrity of the content, library staff refer all requests to the author’s program administrator. 

The steps are as follows:

  1. You submit request to your program administrator. 
  2. The program administrator reviews the item and verifies the updates made.
  3. The program administrator sends Repository Services staff notification of approval, including a brief summary of the changes that were made.
  4. Library staff deaccession/tombstone the old item, create a new record in DukeSpace, and send you an email with the new item handle.