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Depositing to the DukeSpace Repository

A guide to sharing scholarly works and student theses and dissertations openly at Duke University.

Frequently Asked Questions about using DukeSpace for student work

For scholarly publications, see the questions about depositing scholarly works.

 I submitted the incorrect version of my Master's Project to DukeSpace. How do I replace it?

All files uploaded to DukeSpace must be identical to those submitted to your advisor or program administrator for approval. Your school administrator or advisor must approve your requests to alter your files. Once approved, repository staff must receive approval from the administrator.

Please note that DukeSpace does not include version control. If the item was only recently deposited, it may be possible to replace the file in the existing record. If the item has been available for some time, the original version may be retained and a new item created. In cases where the original item must be suppressed, a "tombstone" page will be created with a note describing why the original item was removed and link to the new item.

 How do I update the landing page information associated with my work?

Please carefully review the information you've provided prior to completing your submission. To make changes after submission, please email repositoryhelp@duke.edu.

  I need to make changes to the content of the paper I submitted. How do I do that?

The changes will need to be approved by your program administrator. Please submit your request to them. Once approved, repository staff must receive approval from the administrator. Please note that DukeSpace lacks version control. If the item was only recently deposited, it may be possible to replace the file in the existing record. If the item has been available for some time, the original version may be retained and a new item created. In cases where the original item must be suppressed, a "tombstone" page will be created with a note describing why the original item was removed and link to the new item.

 How do I request an embargo extension on an item in DukeSpace?

Students who completed a thesis or dissertation through the Graduate School must receive support from their advisor and then contact dean.klingensmith@duke.edu and gradacademics@duke.edu with their request.

Students who completed a Master's Project should contact their program administrator. Once approved, the request must be submitted to repositoryhelp@duke.edu by the program administrator; requests submitted by students cannot be completed.

Embargoes are not offered for undergraduate honors theses.

To provide adequate processing time, extension requests should be made at least 6 weeks in advance of your embargo expiration.

 How do I submit a request to withdraw/deaccession my work?

Once deposited, papers cannot be withdrawn except under extraordinary circumstances, such as plagiarism. Please see the Libraries' Deaccession and DMCA Takedown Policy for more information.

  I worked on a project with multiple coauthors. Does each author need to submit a copy of the finished work?

Only one author needs to submit their finished work to DukeSpace. The submission form has an option to list multiple authors and advisors.

  My advisor told me to deposit my undergraduate honors thesis in DukeSpace, but when I log in I don’t see any collections in the dropdown menu. What should I do?

Please contact your school administrator to submit your name and NetID for a DukeSpace account. If you are working on a submission after your graduation date please contact repositoryhelp@duke.edu for assistance.

  I am a program administrator and wish for my students to have access to deposit their finished work to DukeSpace. How do I do this?

For undergraduate departments, please visit the section for program administrators at the bottom of this page. For master's projects, see the section for program administrators on the Master's Project page. For other questions, please contact repositoryhelp@duke.edu.

  I found a typo or correction I want to make in the copy of my work I submitted. Can I change this?

The changes will need to be approved by your program administrator. Please submit your request to them. Once approved, repository staff must receive approval from the administrator. Please note that DukeSpace does not include version control. If the item was only recently deposited, it may be possible to replace the file in the existing record. If the item has been available for some time, the original version may be retained and a new item created. In cases where the original item must be suppressed, a "tombstone" page will be created with a note describing why the original item was removed and link to the new item.