The Duke University Archives collects “inactive” organizational records — that is, documents and other materials that you consult once a year or less. By archiving your group’s inactive records at the Duke University Archives, you’ll ensure that future group members have a place to turn when they:
The following types of materials — either paper-based or digital — are appropriate for transfer.
Yes, please do not transfer:
Check with us if you have other documentation that doesn’t match these types. We’ll help you decide whether it belongs at the University Archives
We can give you acid-free tabbed file folders for organizing your documents before you pack them.
Please remove these items from the frame (unless removing would cause damage to the items) before sending them to the archive. Keep the frames and use them for a cool art project!
Please try to roll these items rather than fold them. Or let us know the approximate size of the item and we can provide you with oversized boxes.
We may be able to help you locate the names of past group members, who might be sources for advice, funding, and maybe even more historical materials for your group's collection.
That's great! Begin by completing this short online form so we can learn more about what types of materials you wish to donate.
That's okay! Perhaps you're not ready to donate your materials to University Archives or you want to maintain your own archive. We are here to assist you in how to best store and care for your organization's records while they are in your care.
Services you can request:
No problem, we are here to answer them! Reach out to us and the Assistant University Archivist for Student Engagement will answer any remaining questions you have.