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Share Your Student Organization Records with Duke University Archives

Share Your Student Group's Records

Drawing of the Duke Blue Devil, circa 1940sReady to archive your organization's records?

First, share the plan for archiving your group’s records with your members and faculty advisors. We can even visit with your group to give advice on the process and the benefits that come from donating to the University Archives. 

Next, get started on the process by completing this short online form to tell us about your records. We will reply to you with the next steps for transferring them. 

What to expect:

  • We’ll give you guidelines for packing up and inventorying your materials.
  • We’ll provide archival boxes that will keep your materials safe while they’re being transferred to the University Archives.
  • We’ll work with you to determine the best way to deliver electronic records to us — whether by Google Drive or DropBox, CD, or flash drive.

Once everything’s archived, don’t forget the work you’ve done:

  • Pass information about your records to your new officers and members, and ask them to visit the Duke University Archives to acquaint themselves with your group’s archival legacy.
  • After you’ve completed your first records transfer, you may want to consider creating a schedule or policy for your organization that will prompt future group members to transfer new records to the Duke University Archives on a recurring basis — e.g., toward the end of each academic year as graduating organization officers get ready to leave campus. You can even write this into your by-laws!
  • You may also want to designate a group historian to study organizational history and serve as your group’s liaison with the Duke University Archives. We are happy to assist with that process, too.