What is an archive?
An organized collection of the noncurrent records of the activities of a business, government, organization, institution, or other corporate body, or the personal papers of one or more individuals, families, or groups, retained permanently (or for a designated or indeterminate period of time) by their originator or a successor for their permanent historical, informational, evidential, legal, administrative, or monetary value, usually in a repository managed and maintained by a trained archivist (see this example). Also refers to the office or organization responsible for appraising, selecting, preserving, and providing accessto archival materials.
Archives can be classified in three broad categories:
- government archives (example: National Archives and Records Administration),
- in-house archives maintained by a parent institution, and
- collecting archives (manuscript libraries, film archives, genealogical archives, sound archives, personal archives, etc.).
The term is also used in academia to refer to a repository of electronic preprints, working papers, and similar documents, commonly called e-print archives. Used in this sense, there is no implication of archival management, which has caused some confusion, for example, around the purpose of the Open Archives Initiative (OAI).
From: Joan M. Reitz. ODLIS Online Dictionary for Library and Information Science. http://www.abc-clio.com/ODLIS/odlis_A.aspx
What is a primary source?
"In scholarship, a document or record containing firsthand information or original data on a topic, used in preparing a derivative work. Primary sources include original manuscripts, periodical articles reporting original research or thought, diaries, memoirs, letters, journals, photographs, drawings, posters, film footage, sheet music, songs, interviews, government documents, public records, eyewitness accounts, newspaper clippings, etc." (ODLIS). In literary research the author's works are considered a primary source.
Obviously primary sources are held in all kinds of institutions, not just archives, and may be in the format of microfilm, facsimile reproduction, free online and subscription databases, reprinted in books, etc. Check out the catalog tips for finding primary sources.
How do you find an archive?
Depending on the type and the relative importance of material and size of a collection or archive, searching for an archive might involve finding any of the following types of information:
- an address for the person or their relative who holds the materials
- a street address for an archive (or private site)
- a print monograph (printed catalog) listing the items in an archival collection
- the WWW homepage of the archive
- an online searchable catalog for a particular collection or a union catalog for archives within a geographic region
- Finding Aids to a particular collection (printed or online)
- an entire collection in digital format http://library.duke.edu/digitalcollections/rbmscl/inv/
- an entire collection in facsimile, microfilm, or in a subscription database
- a subscription database for repositories
- an online archives portal
234 Bostock | 919.660.5984
Do you speak Archival?
Archival records use a specialized language to describe items in the catalog or in a finding aid. Use this glossary to understand the record:
A Glossary of Archival and Records Terminology